Smart devices like smartphones and tablets can do a lot to improve productivity. Here are some practical tips on how to use smart devices for greater productivity:
Organize your calendar and tasks
Use calendar and task management apps like Google Calendar, Microsoft Outlook, Todoist, or Any.do. Write down all your meetings, tasks and important dates and set reminders. Organizing and tracking tasks will make it easier to manage time and meet deadlines.
Sync and use the cloud
Take advantage of cloud services such as Google Drive, Dropbox or Microsoft OneDrive. Store your files in the cloud so you can access them from any smart device and share them with others. Syncing your files in the cloud will ensure that you always have the latest versions of your files available.
Take advantage of productivity apps
There are a wide variety of productivity apps available in the market that help you organize, manage time, create to-do lists, track productivity, and more. Examples of such apps are Trello, Evernote, Asana, Notion, and Forest. Try different apps and choose the one that suits you best.
Use email management features
Email is often a major source of workload and can consume a lot of time. Use email management features like tags, filters, and automatic rules to sort and prioritize your messages. Additionally, set specific time frames for checking email to avoid being constantly interrupted.
Take advantage of the functions of smart assistants
Smartphones often have built-in smart assistants such as Siri (Apple) or Google Assistant (Android). Use them to quickly find information, set reminders, send messages, manage your calendar, and more. Smart assistants can save you time and make daily tasks easier.
Connect smart devices with productivity tools
You can also connect other productivity tools to smart devices, such as project management system or task management tool. This allows you to track your projects, tasks and progress directly from your smart device. This gives you access to important information anywhere and anytime, increasing your productivity.
Smart devices can also be a source of distraction and reduced productivity if you engage too much with unnecessary notifications and apps. So limit distractions by turning off unnecessary notifications, establishing time frames for using certain apps, and focusing on distraction-free tasks.
Take advantage of time management options
Smart devices often have built-in time management features such as timers, reminders and stopwatches. Use these features to track the time you spend on individual tasks and set time limits to stay focused and efficient.
Avoid excessive use of social networks
Social media is a known culprit in productivity loss. Be aware of your social media usage and limit the time you spend on it. If necessary, you can use applications to limit access to social networks for a certain period of time.
To improve productivity, set limits on the use of smart devices. Set time frames for work and personal activities and stick to those boundaries. This will help you maintain a balance between productivity and personal life.
Smart devices are a powerful tool to improve productivity, but it’s important to use them wisely and thoughtfully. By properly utilizing their functions and setting boundaries, you can achieve greater efficiency and effectiveness in performing tasks.